Imagine being able to locate any document at anytime at a touch of a button whether it is a paper document, electronic file or an email.

With an easy to use cost effective document management system this is now an easy solution to implement without any technical changes to your current IT infrastructure.

Once installed you will save hours of time and money that is wasted looking for paper files that may have been lost or mis filed. Also your documents will be protected against fire or flood that if lost or damaged could have a disastrous effect on your business. It is not the paper that you need but the information written on it, paper is just an unnecessary waste of space and resource. Many of our clients even arrange for us  to do the scanning for them, we then import the scanned images into their system giving them instant access to their files without having to employ staff or use their current resources.

Why not apply for a demonstration or your FREE evaluation software?

We also supply a selection of hardware that we install and support as part of a solution or as a separate product.

Questions and Answers

Q. Are my documents secure ?

A. Yes as long as the system is backed up regularly they are far more secure than when they are in a paper format.

Q. Do I need to manually index the documents once they are scanned ?

A. Generally we are able to retrieve indexing data from your contact management system or accounts package and automatically populate your index fields within the system.

Q. What type of scanner do I need ?

A. Generally any make of scanner or multi functional device would be compatible but it is recommended that you use a supplier that understands both the software and hardware and how they communicate.

Q. Will my system have security in built

A. Yes every user will have a secure log in which then activates the audit trail within the system.

Q. Can I access my documents from outside of the office ?

A. Yes as some of our solutions are web based it is possible to securely access your files from anywhere in the world that has a broadband connection.

Q. Can I shred the documents once they have been scanned ?

A. In 90% of the cases the answer is yes but you should consult with any governing bodies before taking this action.